Managing events
This guide covers everything you need to know about event management in Medtribe.
Understanding events and sessions
In Medtribe, an Event is the container for your training content. An event can have multiple Sessions, which are specific dates and times when the event is delivered. This allows you to run the same event multiple times throughout the year.
For example:
- Event: "Advanced Life Support Training"
- Session 1: January 15-16, 2024, London
- Session 2: March 20-21, 2024, Manchester
- Session 3: June 10-11, 2024, Online
Creating an Event
Required Fields
| Field | Description |
|---|---|
| Name | Clear, descriptive event title |
| Summary | Brief description (240 characters max) |
| Provider | Your organization name |
Optional Fields
- Description – Rich text detailed event information
- Prerequisites – Events or requirements that must be completed first
- Learning Outcomes – What attendees will learn
- Supplementary Info – Additional information for attendees
- Refund Policy – Your refund terms
- Cancellation Policy – Your cancellation terms
- Change Policy – Policy for changing bookings
- Resources – Links to additional resources
- Accreditation Points – CPD/accreditation points awarded
- Certified By – Accrediting body
Event Branding
- Logo – Upload an event logo (max 1MB)
- Images – Add multiple images (max 3MB each)
- Background Colour – Customise the event colour scheme
Event Settings
Visibility
- Published – Make the event visible to attendees
- Private – Restrict access to invited users only
- Promoted – Feature the event prominently
- Show in Embed – Include in embedded event listings
Booking Features
- Waitlist Enabled – Allow waitlist when fully booked
- Show Ticket Availability – Display remaining seats
- Show Ticket Price – Display pricing information
Creating sessions
Each session represents a specific delivery of your event:
- Open your event
- Click Add Session
- Configure session details:
- Start & End Times – When the training runs
- Online or In-Person – Delivery method
- Location/Venue – Physical location or meeting link
- Capacity – Maximum attendees (1-5,000)
- Lead – Trainer or facilitator
- Booking Deadline – Last date to book
- Cancellation Deadline – Last date to cancel
Multi-day sessions
Sessions can span multiple days. The system automatically tracks attendance for each day.
Publishing and Unpublishing
- Draft – Event is not visible to attendees
- Published – Event is live and bookable
You can publish/unpublish events and sessions independently.
Archiving Events
When an event is no longer needed:
- Navigate to the event
- Click Discard (soft delete)
- Confirm the action
Discarded events remain in your records but won't appear in active listings.
💡 Tip: You can restore discarded events at any time from your event management area.
Best Practices
- Clear Names – Use descriptive event names
- Complete Descriptions – Help attendees understand what they'll learn
- Set Deadlines – Configure booking and cancellation deadlines
- Test Events – Use draft mode to test before publishing
- Regular Updates – Keep event information current